Privacy Policy
Your privacy matters. We are committed to protecting your personal information and being transparent about how we use it.
People. Process. Possibilities.
1. Introduction
UltiHuman OS operates a cloud-based Human Resource Management System designed to help organizations manage their people, processes, and workplace more effectively. This Privacy Policy explains how we collect, use, disclose, and protect personal information when you use our platform.
2. Information We Collect
We collect information you provide directly to us, information generated through use of the platform, and information from third-party sources. This may include personal information such as name, email address, phone number, employment details, IP address, and device data.
3. How We Use Information
We use information to provide, operate, and improve services, process transactions, communicate with users, ensure security, and comply with legal obligations.
4. Employee & HR Data
Our platform processes employee and HR-related data on behalf of tenant organizations. We act as a data processor and follow industry best practices to protect this information.
5. Tenant & Organization Data
Each tenant data set is logically segregated and accessible only to authorized users within that organization. We do not use tenant data for purposes other than providing the services.
6. Cookies & Tracking
We use cookies and similar technologies to enhance your experience, analyze usage, and support essential functionality. You can manage cookie preferences through your browser settings.
7. Data Sharing
We share information only with authorized service providers, legal authorities when required, or other parties with appropriate permission and safeguards.
8. Data Storage & Retention
We retain information for as long as necessary to provide services, meet contractual requirements, comply with legal obligations, and support legitimate business purposes.
9. Data Security
We use administrative, technical, and organizational measures designed to protect information against unauthorized access, misuse, loss, and alteration.
10. Your Rights
Depending on your location, you may have rights to access, correct, delete, restrict, or object to processing of your personal information.
11. International Transfers
Where information is transferred across borders, we use appropriate safeguards designed to protect personal information in accordance with applicable law.
12. Children's Privacy
Our services are not directed to children. We do not knowingly collect personal information from children without appropriate authorization.
13. Changes to This Policy
We may update this Privacy Policy from time to time. Updates will be posted on this page with a revised last updated date.